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Board of Trustees Regular Meeting
Palo Verde USD
March 21, 2017 5:00PM
To be held in the District Administrative Center 295 North First Street Blythe, CA 92225 Closed Session 5:00 PM Open Session 6:00 PM

A. OPEN SESSION
A.1. Call to Order
A.2. Roll Call
Quick Summary / Abstract:
Mr. Samuel Burton, Member
Dr. Norm Guith, Member
Mr. Alfonso Hernandez, Clerk
Mrs. Jamey Mullion, President
Mr. John Ulmer, Member

B. PUBLIC COMMENT/ HEARING SESSION
B.1. Public Comment/ Hearing Session
Quick Summary / Abstract:
Session limited to comments/ hearing pertaining to agenda items at this time. See "Hearing Session" item below for guidelines.

C. CLOSED SESSION
C.1. Personnel Matters
Quick Summary / Abstract:

Pursuant to Government Code Section 54957, the Board will meet to discuss and vote regarding personnel matters.

1.) Personnel Report

2.) Resolution #201617-16: Verification of Requirements for Provisional Intern Permit

3.) Resignation Settlement Agreement

C.2. Existing Litigation
Quick Summary / Abstract:

Pursuant to Government Code Section 54956.9 (b), the Board will meet to discuss and vote regarding existing litigation/ claim; (1) one case:

1.) OAH Case/ Claim #2016120616


C.3. Pending Litigation
Quick Summary / Abstract:

Pursuant to Government Code section 54956.95, the Board will be meet in closed session to discuss and vote regarding (1) one claim:

Liability Claim
Claimant:  Employee #153528

Agency claimed against:  Palo Verde Unified School District

C.4. Labor Negotiations
Quick Summary / Abstract:
Pursuant to Government Code Section 54957.6, Mr. Jeremy James, Director of Human Resources, will discuss with the Board of Trustees the current status of negotiations with PVTA, CSEA and Teamsters Local 542.

D. RECONVENE TO OPEN SESSION
E. PLEDGE OF ALLEGIANCE
F. MOMENT OF SILENCE
G. REPORT ON ACTION TAKEN IN CLOSED SESSION
H. ADOPTION OF AGENDA
I. PROGRAMS AND PRESENTATIONS
I.1. Student of the Month – Elementary Level (Grades TK-8)
Quick Summary / Abstract:
Ms. Rachel Angel, (acting) principal of Ruth Brown Elementary, will introduce Miss Kendall Browder who has been selected as the Elementary Student of the Month for March, 2017. Miss Browder is currently an 8th grade student at Ruth Brown Elementary.

I.2. Student of the Month – Secondary Level (Grades 9-12)
Quick Summary / Abstract:
Ms. Rachel Angel, principal of Twin Palms High School, will introduce Mr. Gabriel Beauchamp who has been selected as the Secondary Student of the Month for March, 2017. Mr. Beauchamp is currently a 12th grade student at Twin Palms High School.

I.3. ANNOUNCEMENT: Recognition of 2018 School Site Teachers of the Year and 2018 District Teacher of the Year.
Quick Summary / Abstract:
The Palo Verde Unified School District wishes to recognize the following 2018 Teachers of the Year selected from each school site:

Ruth Brown Elementary: Debra Iriart
Margaret White Elementary: Jessica DeShazo
Felix J. Appleby: Adelene Iwai
Palo Verde Valley High School: Donna Faubion
Twin Palms High School:  Genevieve Hann

Congratulations to All!!!

Jeremy James will announce the 2018 Palo Verde Unified School District Teacher of the Year nominee. This individual will represent our District in the 2018 Riverside County Teacher of the Year selection process.

J. HEARING SESSION
J.1. Hearing Session
Quick Summary / Abstract:
This is an opportunity for community members to address the Board on agenda and non-agenda items.  Those wishing to speak are to complete the form located on the back table and present it to the secretary prior to the meeting.  Speakers are limited to three minutes each and each subject to twenty minutes except by consent of the Board of Trustees.

Neither Board members nor staff members will respond during the public hearing.  Speakers who ask questions will be informed by the President that responses may be referred to the Superintendent for investigation or resolution.  Speaking time is limited to three minutes per speaker, twenty minutes total.

If necessary answers will be given:

a.  by telephone after research

b.  by mail after research

c.  at the next regular meeting of the Board of Trustees as an agenda item

The Board also would like to remind anyone who wishes to lodge a complaint against a District employee that there is an existing Board adopted policy in effect specifically for this purpose.  This policy contains a comprehensive procedure for reviewing and investigating public complaints, which includes a right of appeal to the Board.

This process provides a much more thorough opportunity for the complainant and the employee to be heard and the merits of the complaint to be properly investigated.  Anyone who wishes to receive a copy of this policy may contact the Superintendent’s Office.

K. REPORTS AND COMMUNICATIONS
K.1. Board Member Report
Quick Summary / Abstract:
The Board of Trustees will report on recent activities and items of interest.

K.2. Student Board Member Report
Quick Summary / Abstract:
Miss Morgan Milke, Student Board Member, will report on recent activities and items of interest.

K.3. Superintendent's Report
Quick Summary / Abstract:
Mr. Charles Bush, Superintendent, will report on recent activities and items of interest.

K.4. Reports of Associations
Quick Summary / Abstract:
Representatives from local PVTA, CSEA and Teamsters 542 may make presentations on their respective organizations at this time.

L. CONSENT ITEMS
L.1. Minutes
Actions:
Motion
Passed with a motion by John Ulmer and a second by Samuel Burton.
Vote:
Yes Samuel Burton.
Yes Norm Guith.
Yes Alfonso Hernandez.
Yes Jamey Mullion.
Yes John Ulmer.
Quick Summary / Abstract:
The Superintendent’s Office submits to the Board of Trustees for approval the minutes from the Regular Meeting held on March 7, 2017.

Attachments:
Minutes 3/7/201
L.2. Personnel Report #2016-17-13
Actions:
Motion
Passed with a motion by John Ulmer and a second by Norm Guith.
Vote:
Yes Samuel Burton.
Yes Norm Guith.
Yes Alfonso Hernandez.
Yes Jamey Mullion.
Yes John Ulmer.
Quick Summary / Abstract:
The Personnel Services Department submits to the Board of Trustees for approval the current Personnel Report.

Attachments:
Personnel Report 3/21/17
L.3. Request to Surplus Items: Felix J. Appleby
Actions:
Motion
Passed with a motion by John Ulmer and a second by Norm Guith.
Vote:
Yes Samuel Burton.
Yes Norm Guith.
Yes Alfonso Hernandez.
Yes Jamey Mullion.
Yes John Ulmer.
Quick Summary / Abstract:

Felix J. Appleby request from the Board of Trustees permission to surplus a variety of items which have become obsolete and/or are beyond repair. The items are of no value and will be disposed/ destroyed per board policy.


Attachments:
Surplus 2017
L.4. Ratification: PVVHS Associated Student Body Statement January, 2017
Actions:
Motion
Passed with a motion by John Ulmer and a second by Norm Guith.
Vote:
Yes Samuel Burton.
Yes Norm Guith.
Yes Alfonso Hernandez.
Yes Jamey Mullion.
Yes John Ulmer.
Quick Summary / Abstract:

Palo Verde Valley High School submits to the Board of Trustees for ratification the PVVHS Associated Student Body Statement for January, 2017.


Attachments:
ASB Student Body Report - January 2017
L.5. Permission for Student Overnight Travel: PVVHS Band and Flag Groups
Actions:
Motion
Passed with a motion by John Ulmer and a second by Norm Guith.
Vote:
Yes Samuel Burton.
Yes Norm Guith.
Yes Alfonso Hernandez.
Yes Jamey Mullion.
Yes John Ulmer.
Quick Summary / Abstract:

Palo Verde High School Band and Flag groups request from the Board of Trustees permission for student overnight travel to San Diego, CA on April 28th - 30, 2017.  Twelve students along with two female chaperones (Carol Shafer and Nell Rowden) and one male chaperone (Mr. Hernandez) will be traveling to San Diego for a tour of Old Town, a musical performance (as audience) and sightseeing of historical sites. The purpose of this trip is educational/ reward for students who were not able to attend the D.C. Inauguration but were actively fundraising this school year. The itinerary is being finalized and a copy will be submitted to the DO as soon as it is available.

Expense: Approximately $3,200

Funding:  Paid for by the Palo Verde District Music Association


Financial Impact:


L.6. Permission for Student Out of State Travel: RBE 7th Grade; Life Science Phoenix Zoo
Actions:
Motion
Passed with a motion by John Ulmer and a second by Norm Guith.
Vote:
Yes Samuel Burton.
Yes Norm Guith.
Yes Alfonso Hernandez.
Yes Jamey Mullion.
Yes John Ulmer.
Quick Summary / Abstract:

Ruth Brown Elementary 7th Grade requests from the Board of Trustees permission for student out of state travel to attend the Life Science Phoenix Zoo on April 18, 2017, in Phoenix, AZ.  The group of 65 students and 10 adults will be leaving RBE school at 9:00 a.m. arriving home at approximately 7:00 p.m. and will travel by school bus.

Expense:  $2,300

Funding:  7th Grade Student Fundraisers


Attachments:
7th Grade Field Trip
Phoenix Life Science Zoo
L.7. Permission for Student Out of State Travel: RBE 1st Grade; Arizona Science Center
Actions:
Motion

Passed with a motion by John Ulmer and a second by Norm Guith.
Vote:
Yes Samuel Burton.
Yes Norm Guith.
Yes Alfonso Hernandez.
Yes Jamey Mullion.
Yes John Ulmer.
Quick Summary / Abstract:

Ruth Brown Elementary 1st Grade requests from the  Board of Trustees permission for student out of state travel to attend the Arizona Science Center on April 25, 2017, in Phoenix, AZ.  The group of 72 students and 14 adults will leave RBE school at 6:00 a.m. arriving home at approximately 5:00 p.m. and will travel by school bus. 

Expense:  $2,400

Funding:  1st Grade Student Fundraisers


L.8. Review and Approval: 2017-2018 PVVHS Cheerleading Packet
Actions:
Motion
Passed with a motion by John Ulmer and a second by Norm Guith.
Vote:
Yes Samuel Burton.
Yes Norm Guith.
Yes Alfonso Hernandez.
Yes Jamey Mullion.
Yes John Ulmer.
Quick Summary / Abstract:

Palo Verde Valley High School submits to the Board of Trustees for review and approval the 2017-2018 Varsity and Junior Varsity Cheerleading packet.


Attachments:
PVVHS Cheerleading Packet
L.9. Sunshine Proposal: PVUSD Initial Proposal to PVTA
Actions:
Motion
Passed with a motion by John Ulmer and a second by Norm Guith.
Vote:
Yes Samuel Burton.
Yes Norm Guith.
Yes Alfonso Hernandez.
Yes Jamey Mullion.
Yes John Ulmer.
Quick Summary / Abstract:
Palo Verde Unified School District is submitting its initial sunshine proposal for 2017-18 collective bargaining. Pursuant to Government Code 3547, the Palo Verde Unified School District is presenting the proposal for public comment. The initial proposal of the exclusive representation will be brought back to the Board and presented for a public hearing and final public comment. A copy of the PVUSD initial proposal has been placed on the back table of the board room for public review.


Attachments:
PVUSD Sunshine to PVTA
L.10. Approval: Memorandum of Understanding (MOU) between Palo Verde Unified School District (PVUSD) and Palo Verde Teachers Association (PVTA)
Actions:
Motion
Passed with a motion by John Ulmer and a second by Norm Guith.
Vote:
Yes Samuel Burton.
Yes Norm Guith.
Yes Alfonso Hernandez.
Yes Jamey Mullion.
Yes John Ulmer.
Quick Summary / Abstract:
The Personnel Services Department submits to the Board of Trustees for approval a Memorandum of Understanding (MOU) between Palo Verde Unified School District (the "District") and Palo Verde Teachers Association (PVTA).  The purpose of this MOU is to collapse a classroom due to a lack of qualified certificated teachers.



Attachments:
MOU Class Size MWE PVTA 032117
L.11. Approval: Licensing Agreement with Document Tracking Services
Actions:
Motion
Passed with a motion by John Ulmer and a second by Norm Guith.
Vote:
Yes Samuel Burton.
Yes Norm Guith.
Yes Alfonso Hernandez.
Yes Jamey Mullion.
Yes John Ulmer.
Quick Summary / Abstract:

The Curriculum and Instruction Department submits to the Board of Trustees for approval a one-year licensing agreement with Document Tracking Service.  The agreement, in the amount of $2,250, provides for the creation of up to five (5) required compliance documents and plans within the district, including the Local Control Accountability Plan, Single Plans for Student Achievement, School Accountability Report Cards and others to be identified as needed.  Translations for selected documents are also provided in the agreement.

Funding: $2,250

Funding: Resource 0000 LCFF

03-600-0000-0-0000-7200-5800


Attachments:
Document Tracking Services Licensing Agreement
L.12. Approval: Contract with Total Compensation Systems, Inc.
Actions:
Motion
Passed with a motion by Norm Guith and a second by John Ulmer.
Vote:
Yes Samuel Burton.
Yes Norm Guith.
Yes Alfonso Hernandez.
Yes Jamey Mullion.
Yes John Ulmer.
Quick Summary / Abstract:

The Business Services Department submits to the Board of Trustees for approval a contract with Total Compensation Systems, Inc. to provide a report including all actuarial information for PVUSD to comply with the requirements of current and future GASB accounting standards related to retiree health benefits. The study results will be separated between three employee classifications. The term of this agreement is May 21, 2017 through December 31, 2017.

Expense: $5,000

Funding: Resource 0000 LCFF

03-802-0000-0-0000-7300-5800

Attachments:
Total Compensation Systems
L.13. Acknowledgement of Receipt: Charter School Petition from Desert Preparatory Academy
Actions:
Motion
Passed with a motion by Norm Guith and a second by John Ulmer.
Vote:
Yes Samuel Burton.
Yes Norm Guith.
Yes Alfonso Hernandez.
Yes Jamey Mullion.
Yes John Ulmer.
Quick Summary / Abstract:
The Superintendent's Office submits to the Board of Trustees for acknowledgement of receipt of a charter school petition submitted by Desert Preparatory Academy.

M. ACTION ITEMS
M.1. Second Reading and Approval: Updated BP 6146.1 High School Graduation Requirements
Actions:
Motion
Passed with a motion by John Ulmer and a second by Norm Guith.
Vote:
Yes Samuel Burton.
Yes Norm Guith.
Yes Alfonso Hernandez.
Yes Jamey Mullion.
Yes John Ulmer.
Quick Summary / Abstract:

The Superintendent's Office submits to the Board of Trustees for second reading and approval updated board policy 6146.1 High School Graduation Requirements. Per CSBA, the policy is being updated to reflect new law (AB 2306, 2016) which generally exempts from district-established graduation requirements any student who transfers into a district school from a juvenile court school after the second year of high school, unless it is determined that the student is reasonably able to complete the requirements in time to graduate by the end of his/her fourth year of high school.


Attachments:
BP 6146.1
M.2. Second Reading and Approval: Updated BP 6164.6 Identification and Education Under Section 504
Actions:
Motion
Passed with a motion by John Ulmer and a second by Samuel Burton.
Vote:
Yes Samuel Burton.
Yes Norm Guith.
Yes Alfonso Hernandez.
Yes Jamey Mullion.
Yes John Ulmer.
Quick Summary / Abstract:
The Superintendent's Office submits to the Board of Trustees for second reading and approval updated board policy 6164.6 Identification and Education Under Section 504. Per CSBA, the policy has been updated to add requirement to address the needs of students with disabilities in the district's local control and accountability plan.

Attachments:
BP 6164.6
M.3. Approval of Bid Award for District Wide Filter Material
Actions:
Motion
Passed with a motion by John Ulmer and a second by Norm Guith.
Vote:
Yes Samuel Burton.
Yes Norm Guith.
Yes Alfonso Hernandez.
Yes Jamey Mullion.
Yes John Ulmer.
Quick Summary / Abstract:

The Facilities and Operations Department requests from the Board of Trustees permission to accept and award Bid B-DWFM2017 to PacWest Air Filter. A copy of the bid packet is available for review at the PVUSD District Office located at 295 N. First St., Blythe, CA  92225.

Bid Amount: $12,427.85


M.4. Approval of Bid Award for District Wide Carpet Installation
Actions:
Motion
Passed with a motion by John Ulmer and a second by Norm Guith.
Vote:
Yes Samuel Burton.
Yes Norm Guith.
Yes Alfonso Hernandez.
Yes Jamey Mullion.
Yes John Ulmer.
Quick Summary / Abstract:

The Facilities and Operations Department requests from the Board of Trustees permission to accept and award Bid B-DWCI-17 to Tandus Centiva. A copy of the bid packet is available for review at the PVUSD District Office located at 295 N. First St., Blythe, CA  92225.

Bid Amount: $368,144.09


M.5. Approval of Bid Award for Interior/ Exterior Materials and Beautification
Actions:
Motion
Passed with a motion by John Ulmer and a second by Samuel Burton.
Vote:
Yes Samuel Burton.
Yes Norm Guith.
Yes Alfonso Hernandez.
Yes Jamey Mullion.
Yes John Ulmer.
Quick Summary / Abstract:

The Facilities and Operations Department requests from the Board of Trustees permission to accept and award Bid # FSD-15-16-GFR-03 to KYA Services LLC. A copy of the bid packet is available for review at the PVUSD District Office located at 295 N. First St., Blythe, CA  92225.

Bid Amount: $206,814.95


M.6. Approval: Contract for E-Rate Compliance Services-Purchase Agreement with CDW-G for the 17/18 School Year
Actions:
Motion
Passed with a motion by John Ulmer and a second by Samuel Burton.
Vote:
Yes Samuel Burton.
Yes Norm Guith.
Yes Alfonso Hernandez.
Yes Jamey Mullion.
Yes John Ulmer.
Quick Summary / Abstract:

The Technology Department submits to the Board of Trustees for approval a purchase agreement with CDW-G for E-Rate Category 2 Equipment, in the amount of $374,257.28. The district's portion of this cost is $97,029 which is 20% of the total amount including the entire tax cost.  This is an E-Rate redeemable purchase agreement for upgrading the district's networking equipment.  One time funds will be used to facilitate the cost of this agreement. The effective date of the agreement will be July 1, 2017 through and including June 30, 2018. CSM our E-Rate consultant is requesting all approved RFQ's be submitted no later than April 1, 2017 to be submitted to E-Rate for 2017-2018 funding.

Expense: $97,029 - 17/18 One Time Funds


Attachments:
E Rate Cat 2 Equip Purchasing Agreement CDW-G
M.7. Approval: Addendum to Agreement with Frontier Communications for the 17/18 School Year
Actions:
Motion
Passed with a motion by John Ulmer and a second by Norm Guith.
Vote:
Yes Samuel Burton.
Yes Norm Guith.
Yes Alfonso Hernandez.
Yes Jamey Mullion.
Yes John Ulmer.
Quick Summary / Abstract:

The Technology Department submits for approval by the Board of Trustees an addendum to an existing five-year contract with Frontier Communications. The addendum provides for the increase of the district's internet speed from 100Mb to 500 Mb for one year, which is the remaining term of the contract. The cost of this addendum is $1,100.80 per month, which is 20% of the total amount including the entire tax cost. The term of this agreement is July 1, 2017 through and including June 30, 2018. CSM our E-Rate consultant is requesting all approved RFQ's be submitted no later than April 1, 2017, to be submitted to E-Rate for 2017-2018 funding.

Expense:  $1,100.80 per month - 17/18 One-time Funds

Financial Impact:


Attachments:
Frontier EIA Schedule - Addendum
N. DISCUSSION/INFORMATION ITEMS
N.1. Information: Head Start January, 2017 Monthly Budget/ Expenditure Report
Quick Summary / Abstract:

Palo Verde Head Start submits to the Board of Trustees for information and review the Monthly Budget/ Expenditure Report for January, 2017.


Attachments:
Monthly Budget Expenditure Report January 2017
N.2. First Reading and Discussion: Adoption of BP 3311.1 Uniform Public Construction Cost Accounting Procedures
Quick Summary / Abstract:
The Superintendent's Office submits to the Board of Trustees for first reading and discussion adoption of board policy 3311.1 Uniform Public Construction Cost Accounting Procedures. Per CSBA, the new policy includes material formerly in BP/AR 3311 - Bids pertaining to requirements of the Uniform Public Construction Cost Accounting Act (UPCCAA). The policy also adds prohibition against splitting a project or purchase into smaller work orders in order to evade requirements for competitive bidding, and legal authority to suspend the UPCCAA bidding process for the replacement or repair of a school facility in cases of emergency.

Attachments:
BP 3311.1
O. OTHER BUSINESS
P. FUTURE AGENDA ITEMS
Q. ADJOURNMENT
R. CALENDAR
R.1. Next Meeting
Quick Summary / Abstract:
Regular Meeting: Tuesday, April 4, 2017
5:00 PM - Closed Session/ 6:00 PM - Open Session
District Administration Center
295 North First Street, Blythe, California 92225


Published: March 15, 2017, 3:28 PM

The resubmit was successful.